Candidate Privacy Notice
Last Updated: January 12, 2026
Version: 1.0
This privacy notice explains how InQuery collects, uses, and protects your personal information when you apply for employment with us.
1. Data Controller
InQuery
447 Broadway FL 2
New York, NY, 10013-2562
United States
Data Protection Officer: Erick Enriquez
Privacy Contact: security@tryinquery.com
2. What Data We Collect
We collect the following personal data during the recruitment process:
- Name and contact information (email, phone number, address)
- Resume/CV and cover letter
- Work history and educational background
- Professional references and contact information
- Interview notes and assessments
- Right-to-work documentation
- [Any background check or screening results, if applicable]
3. Why We Collect This Data
We process your data to:
- Evaluate your suitability for positions at InQuery
- Communicate with you throughout the recruitment process
- Conduct interviews and assessments
- Verify qualifications and references
- Comply with employment and immigration laws
- Maintain records for future opportunities (with your consent)
Legal Basis: Legitimate Interest (recruiting and hiring) and Legal Obligation (employment law compliance)
4. How Long We Keep Your Data
- Successful candidates: Data becomes part of employee records
- Unsuccessful candidates (with consent): Up to 2 years for future opportunities
- Unsuccessful candidates (without consent): 6 months after recruitment concludes
- Interview records: 1 year after position filled
5. How We Protect Your Data
We implement security measures including:
- Encrypted data storage and transmission
- Access controls limited to HR and hiring managers
- Secure applicant tracking systems
- Regular security assessments
6. Sharing Your Data
We may share your data with:
- Hiring managers and interview panel members
- Background check providers (with your consent)
- Applicant tracking system providers
- HR service providers
International Transfers: [If applicable, describe safeguards like Standard Contractual Clauses]
7. Your Rights Under GDPR
You have the right to:
- Access your personal data
- Rectify inaccurate information
- Erase your data ("right to be forgotten")
- Object to processing—we will stop immediately, though this may end your candidacy
- Restrict processing
- Data portability
- Withdraw consent at any time (for talent pool retention)
To exercise these rights: Contact us at security@tryinquery.com
8. Talent Pool Retention
At the end of the recruitment process, we'll ask if you'd like us to keep your information for future opportunities. You can:
- Opt in to our talent pool (we'll keep your data for up to 2 years)
- Decline (we'll delete your data after 6 months)
- Withdraw consent anytime by emailing security@tryinquery.com
9. Automated Decision-Making
We do not use automated decision-making or AI systems as the sole basis for hiring decisions. All decisions involve human review.
10. Contact Us
Questions about this notice or your candidate data?
Contact our Data Protection Officer at security@tryinquery.com